The Mac Lawyer : The Mac Lawyer : Ben Stevens : Using Macs In The Practice Of Law

As my readers are aware, I attended the inaugural MILOfest last week in Orlando, FL, where I presented a session called "Computing in the Clouds".  Overall, I thought that the seminar was superb and that it offered something to everyone, from the novice to hardcore Mac-using attorneys. 

Since I returned, I have wanted to post my thoughts on the conference, but it's been a busy week in my office.  Although belated, my thoughts on some of the other sessions are:

• Justin Kahn demonstrated many tips and tricks which can make Adobe Acrobat even more useful to lawyers.  He covered everything from OCR to bookmarks to indexing to portfolios to creating PDFs from webpages to redacting to Bates stamping.
• Gerry Oginski explained why lawyers should use video in their marketing efforts, and after hearing his presentation, I am convinced to try this myself in the new year.  If you want to see how Gerry uses this in his own firm, check out his channel on YouTube.
• Jack Newton from Clio discussed the "10 Things that Every Lawyer Should Know about SaaS" and explained why web-based software is ready for prime time and everyday use in law firms.  You can view one of Jack's previous presentations on this subject here.
• Larry Port from Rocket Matter then stressed the importance of using standardized repeatable processes in your office to the extent possible, including Getting Things Done concepts and agile techniques.  You can learn more about these topics here.
• Elise Hunt demonstrated the many ways that BeeDocs' Timeline 3D can help attorneys tell stories and convey their context efficiently and effectively to help listeners retain information.  She also gave attendees a "sneak peek" at coming features.  This is truly a "must have" application.
• Grant Griffiths (a/k/a the "BlawgFather") explained that blogging is a way for attorneys to build relationships not only with potential clients, but also with other attorneys.  He advised to "write for the human search engine and the online search engines will find you."  Grant then wowed the audience by showing the many features that makes Headway Themes the premier platform for blogging lawyers.
• As mentioned above, my presentation was called "Computing in the Clouds", and I showed how it is possible to run your law practice using web-based (SaaS) software, such as DropBox as part of a document workflow, Evernote as a digital filing system, and Gmail for email.  I also discussed the possibility of replacing traditional servers in small firms with a SaaS program like DropBox or SugarSync.
• There were several other excellent presentations, including Victor Medina's "50 (or so) Free Apps in 50 (or so) Minutes" and Tomasz Stasiuk's "Beyond Paperless | The Anywhere Office".  Unfortunately, I had to leave to catch my flight home, but I heard great things about Albert McMurry from Omni Group's "Focus Your Graffle on This!" and Mark Merenda's "Branding & Your Mac."

If you were unable to attend MILOfest 2009, you should begin making plans to attend next year.  In the meantime, you can read the blog posts from Gerry Oginski and Larry Port to get their thoughts about the seminar.  Also, several people (including me) were covering the presentations via Twitter, and you can read the numerous tweets here.

Finally, I want to publicly thank Victor Medina for organizing such a great seminar and including me as a small part of it.  Also, thanks to all of the attendees that took the leap of faith to attend this first year.  I enjoyed getting to catch up and spend time with friends that I hadn't seen in a while, including Brett Burney, Kern Lewis, Julie Kiernan, and many others.

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As you probably have heard, MILO Fest 2009, will be held next Thursday, November 5, 2009, through Saturday, November 7, 2009, at the Disney World Coronado Springs Resort in Orlando, FL.  If you are a Mac-using attorney (or if you want to become one), then you should attend this the Mac-focused conference for attorneys.

Some of the topics include: SaaS Roundtable, Branding with your Mac, Running Your Practice in the Cloud, Social Media Business Development, Stupid iPhone Lawyer Tricks, Creating Kick-Butt Legal Presentations, and Video for Lawyers on a Mac.  The scheduled slate of presenters is outstanding, and it looks to be a great conference.

If you want to learn more about or register for MILOfest 2009, click HERE.  I hope to see you there!

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If you are a Mac-using attorney (or if you want to become one), then you should attend MILO Fest 2009, the Mac-focused conference for attorneys.  After weeks of anticipation and speculation, details have just been announced this week about this exciting seminar.

I am excited to be one of the speakers, and I think that this seminar will be one that is discussed for years.  You should make plans now so that you don't miss out.  Topics announced to date:  SaaS Roundtable, Branding with your Mac, Running Your Practice in the Cloud, Social Media Business Development, Stupid iPhone Lawyer Tricks, Creating Kick-Butt Legal Presentations.

If you want to find out more about MILO Fest, you can click HERE for dates, location, pricing, and much more, and if you're ready to register, you can click HERE.  If you want to learn more about MILO or join, simply click HERE.  I hope to see you all at MILO Fest later this year.

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Once upon a time back in the late summer of 2007, there was a Mac-using attorney was preparing to make a big presentation to a statewide legal association.  Everything was going well, until his hard drive spontaneously committed suicide only days before his presentation.  To make matters worse, this lawyer didn't have a recent backup of his hard drive.

After talking with the folks at AppleCare and visiting a Genius at his local Apple Store, this poor soul faced the sad reality that it seemed as though all of his data was lost.  Then, he learned about DriveSavers, and after discussing his situation with them, he decided to give them a try.  The ailing hard drive was shipped to California for diagnosis and testing, and after a few days, some of the once-lost data was recovered and returned to the lawyer.

There are many morals to this story:

1. Backup all of your critical data, and do it regularly.  There are several excellent backup programs, but I prefer SuperDuper! because it is very easy to use and it makes bootable copies of your hard drive.
2. Have a second alternative to your backups, such as OS X's built-in Time Machine.  Trust me, you can never be too safe with your data, and this second method is quick, easy, and invisible.
3. If you are faced with data loss, despite the two recommendations above, utlize a top-notch data recovery service, like DriveSavers.  They are not inexpensive by any means, but how much is your data worth to you?
4. Never admit that you were dumb enough to not have a backup of your data, even if it's blatantly obvious that your blog post was about yourself...

If you are interested in learning more about what goes into a data recovery company, you should read Macworld's interesting profile of DriveSavers, which was published last week.  It closely examines all aspects of the company, from its roots to its newest complex, and it features its use of Macs throughout its history.

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I have been asked to serve on the Advisory Board for the "Mac Track" at the 2009 ABA TechShow by track leader, Reid Trautz.  The focus of this track is to help lawyers better understand how Macs can be useful in their law practices, and we are currently in the process of discussing potential topics for next year's sessions. 

I want to hear from YOU, my loyal readers, as to what subjects / topics are most interesting to you, and which ones would make you more likely to attend TechShow and the Mac Track?  You are welcome to submit your ideas as comments below or by emailing them to me at Ben@StevensFirm.com.  Thanks in advance for your help with this project.

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Last week I attended the American Bar Association's TechShow 2008, and I had the pleasure of speaking at both sessions of the inaugural "Mac Track."  At the first session "Digital Detente: Using Macs in a  PC-Centric Legal World," and my co-presenter was Ben Weinberger.  The second session was "How Lawyers Practice Law and Serve Clients with Macs ... Really!" and my co-presenter was Jeff Richardson.  Both sessions were virtually standing room only, and the attendees seemed to be fairly evenly divided between those who currently use Macs in their practices and those who are considering doing so.  The feedback I received from those in attendance was very positive, and I hope that the Mac Track will return next year and include even more sessions.

There were over 2,000 attendees at this year's TechShow, and over 800 registered for the CLE seminars.  I was able to attend several other sessions, and some of the better ones were:

• Showtime at the Courthouse: A Demonstration of Courtroom Tech Toys by Paul Unger, Nils Jensen, and Judge Christina Habas
• Technology for the Paperless Mobile Lawyer by Bruce Olson and Reid Trautz
• Beating the Startup Blues: A Tech-Survival Guide for the New Small Office by Carolyn Elefant and David Masters
• 7 Technology Must-Haves for Superlative Client Service by Debbie Foster and Nerino Petro
• Drafting Bills Your Clients Will Rush to Pay by Steve Best and David Bilinsky
• The Virtual Law Office: Is 'Software-as-a-Service' Ready for Prime Time?  ::  Dennis Kennedy and Dan Pinnington
• 60 Tips in 60 Minutes by Barron Henley, Brett Burney, and Sharon Nelson; and
• 60 Sites in 60 Minutes by Tom Mighell, Reid Trautz, and Craig Ball

In addition to the seminars themselves, it was great to be able to spend time and network with such leading legal technologists as Kevin O'Keefe of LexBlog, Adriana Linares of LawTech Partners, and Dominic Jaar of Bell Canada.  If you are able, you should make an effort to attend next year's TechShow, as I'm sure that you will find it helpful and informative.

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I just returned from the "Using Macs in Trial 2" seminar in Dallas, Texas.  The seminar was well attended, with roughly double the number of people that were at the first one.  I want to extend my deepest thanks to Kern Lewis, Rafe Foreman, and their firm for organizing and sponsoring this seminar.  It was obvious how much time, planning, and effort was spent on their part with regard to this seminar, and the result was fantastic for those of us fortunate enough to attend.

If you are a Mac-using lawyer, you should make every effort to attend the next one, whether you are a "trial lawyer" or not.  I say that because there were numerous tips and tricks to be learned even if you never go to Court, and there were many other non-trial attorneys in attendance who agreed with me.  In addition, the social interaction with the other lawyers has resulted in close friendships each year, which I believe to be invaluable.

A summary of the presenters and the topics they discussed is listed below to give you an idea of what was covered:

• Rick Borstein from Adobe  ::  encrypting *.pdf documents for security; using binders and packages; best method to compress *.pdf files; using Acrobat for presentations; embedding animation, video, and other items in *.pdf documents; effectively using bookmarks and commenting features; and how to create forms.
• Jayson Adams from Circus Ponies' Notebook  ::  using clipping services feature; creating page bundles; ways to export and sharing Notebook information with non-Notebook users (Mac or PC); effectively using stickers and links; defining page styles and cell characteristics; and a preview of the exciting new features that will be included in version 3.0 which is scheduled to ship in the second quarter of this year.
• Amin Rahmani from Marketcircle and Ben Stevens, The Mac Lawyer  ::  Amin gave a general overview of the features offered in Daylite and Billings, including a preview of the "law template" for Daylite and improved features / options in Billings, both of which are still being actively developed.  I gave a demonstration of how I use Daylite in my office, including the use of SmartLists and Tasks to manage phone messages, tracking incoming and outgoing documents, and other day-to-day practice functions.
• Kern Lewis from Foreman, Lewis & Hutchison  ::  tools and equipment used by him and his firm; brief example of the "pscyho-drama" technique used by Gerry Spence's Trial Lawyers College; and how to find the story / theme of your case and then translate that information into a Keynote presentation, which can be used during opening and closing statements at trial.
• John Callis from Clarity Legal Software  ::  discussed the many functions and features offered by his DepoSmart and TrialSmart software programs; gave a demonstration of how those programs can be effectively used in trial; and compared and contrasted his programs with other similar programs available to PC users.

I also encourage you to read the excellent guest posts (here, here, here, here, and here) at The Trial Technologist's View blog from Brett Burney of the eDiscovery Info blog.

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As I previously posted, the second "Using Macs in Trial" will be held this weekend in Dallas, TX.  I am looking forward to hearing the many great presenters scheduled to attend and also to seeing many of my Mac-using lawyer friends from all across the country.

I am pleased to be a last minute addition to the schedule.  The program organizer, Kern Lewis, contacted me last night to ask if I could present a demonstration of how my firm uses the case management program, Daylite, in our office.  I am looking forward to covering that topic and sharing that information with those in attendance.

If you want to get more information about the "Using Macs in Trial 2" seminar, including the topics, location, cost, etc., simply click HERE.

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Just a quick note to thank the Tennessee Bar Association for the great time I had speaking at their annual legal technology seminar.  In particular, I want to thank Steve Weaver of the Music Row Lawyer blog and Dan Berexa TBA Technology Section Chair for their hospitality.

The seminar was great, and I particularly enjoyed getting to hear the presentation by noted legal technology author, Greg Siskind.  You can view his presentation on Internet Marketing 2.0 by clicking here.  Both Greg and I will be speaking at the upcoming ABA TechShow next month, and I look forward to hearing his presentation there as well.

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I'm on my way to Nashville, TN today for my two presentations tomorrow at the Tennessee Bar Association's Law Technology 2008: Marketing, Management and Techology Solutions for Your Firm.  I will be speaking on "Being a 'Mac' Daddy in a 'PC' World" and "Hardware and Software Options for Mac Lawyers".  I understand that many of my readers are going to be there, and I look forward to meeting you in person and talking with you.  If you see my bright shiny dome, please don't hesitate to introduce yourself and say hello.

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As I previously posted, I am honored to be speaking at the inaugural "Mac Track" at this year's TechShow 2008, sponsored by the American Bar Association.  If you are planning to attend, please note that the "early bird" discount expires this Friday, February 1, 2008.  Also, if your bar association is listed here, you may be entitled to a discount.  You can learn much more about TechShow 2008 by visiting my prior post or by clicking on the image below to visit its website.

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The Tennessee Bar Association is sponsoring Law Technology 2008: Marketing, Management and Techology Solutions for Your Firm on February 22, 2008, at the Doubletree Hotel in Nashville.  I will be presenting two sessions at this CLE, which will focus on using Macs in your law practice.  I am looking forward to getting back to the Music City, and I hope that my readers will attend if they are able to do so.  Much more information about this seminar is listed below.

This year's program includes something for everyone! Hear about legal technology trends for 2008 and the latest technology in the courts. Lawyer, author and marketing guru Greg Siskind discusses marketing through webinars, blogs and podcasts. Dual track programming allows attendees to select the programs they want. Guest presenter Ben Stevens, publisher of the well known law office management blog, "The Mac Lawyer," will discuss why Macs are better than PCs and the equipment and software that can be used in a Mac law office.

Law Tech 2008 also offers ethics programming relating to management and technology and pluses and pitfalls of Microsoft Vista and Office 2007.

Don't miss this exciting opportunity to interact with a number of exhibitors! Vendors for a number of other technology-related products will also present at the program. A number of door prizes will be given away including an Apple iPod Shuffle, Best Buy Gift Certificate, Shell Gas Card, Blockbuster Gift Card and much more!

Save Money: TBA members can use the three prepaid CLE credits that come with their Complete Membership to reduce the cost of this program.  6 hours dual CLE • 8:30 a.m. to 4:15 p.m. -- REGISTER NOW

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One of my favorite Mac legal bloggers, David Sparks, attended this year's Macworld Conference & Expo, and he recently published the following thoughts about it at MacSparky:

In addition to being an affirmed Mac geek, I am also a lawyer.  So as I spent the last several days talking to developers and roaming the halls of Macworld, a few things in particular got me excited about practicing law with my Mac.

Macbook Air

Apple's new machine is a real eye catcher.  It is just three pounds and manages to keep a 13 inch monitor.  While this would be really nice for the roadwarrior or running around in depositions and trial, the $1800 price tag makes me look twice.  If you really need thin and are willing to sacrifice a bit of functionality (no ethernet or firewire) you may want to check it out.  I'm sticking with my Macbook Pro for the time being.

MacSpeech

For those of you former PC users who miss having DragonDictate in your toolbelt, fret no more.  I was never a big fan of iListen, but the folks at at iListen recently acquired the license for the Dragon recognition engine for use on the Mac.  Their new product, MacSpeech Dictate will be releasing next month and looks fantastic.  I spent about an hour at their booth and am very impressed.  I also watched David Pogue fawn over it as it produced very accurate and quick results.

I wasn't alone in my opinion that this product will change things.  It was one of the "Best of Show" award winners by several publications.  Put this one at the top of your list for productivity boosters.

OmniFocus

I'm a big fan of the Omni Group applications.  I use OmniOutline, OmniPlan, and OmniGraffle to manage much of my caseload.  I got in early on the beta of their OmniFocus task management application and it was just released as a 1.0.  This application is fantastic for keeping all the plates in the air.  I did an extended review of it at Macsparky.com.

I talked to the folks at Omni and they are going to do everything in their power to get these applications on the iPhone once the iPhone SDK releases.

BusySync

For the small offices that don't need the expense of a server but want to sync iCal calendars between multiple desks, there is a great little application called BusySync.  For a cost of $20 per computer, you get seamless bonjour and net syncing between machines.  They have a new version due out soon that will also allow for Google calendar syncing.

Bento

FileMaker is the best application for database intensive solutions.  If you are running a small practice, FileMaker's smaller application, Bento, looks really robust.

Billings and Daylite

Marketcircle continues its place at the top of small office management software.  They had a nice booth and made regular presentations.  I was unaware of some of their interesting add-on products like Daylite Delivery and the FileMaker connector.  These guys fill a very particular niche.

Fujitsu ScanSnap

I love my Fujitsu ScanSnap.  It is a reliable, fast scanner with a small footprint.  Now they have a portable version, the S300M, that retails at $295 and looks perfect for those depositions on the other side of the country.

Smart Board

Smart Technologies has a very impressive device you install over your LCD television that allows you to create a virtual white board like you are John Madden.  The price point is steep.  I was told "around $5,000" but it sure is nice.

Storage - Drobo and TimeCapsule

While TimeCapsule is aimed as a consumer device, 1TB storage with a built in wireless "N" router is a pretty attractive product.

I was also impressed with the Drobo that allows you to drop up to four swappable drives in with no headache.  Interestingly, if you pull out a drive while it is running (or if the drive dies), Drobo automatically moves the data around to protect its integrity.  The Drobo device costs $500 without any drives.

For all of you Mac lawyers, I highly recommend visiting Macworld sometime when you get a chance.  Not only will you find some great tools for your practice, you'll probably have a good time while you are at it.

Source:  "A Lawyer's Take on Macworld" by David Sparks, published at MacSparky.

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As I previously posted, the "Using Macs in Trial 2" seminar is scheduled for February 29 -- March 1, 2008, in Dallas, Texas.  It was announced last week that Rick Borstein will also be speaking at this seminar, in addition to the other fantastic speakers.

Rick is a Business Development Manager with Adobe, specializing in the Acrobat-Legal Market, and he publishes the Acrobat for Legal Professionals blog.  Rick's presentation will focus exclusively on legal examples and applications of Acrobat, and it should be great.

If you want to get more information about the "Using Macs in Trial 2" seminar, including the topics, location, cost, etc., simply click HERE.

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Last May, I attended the inaugural "Using Macs in Trial" in Dallas, TX.  It was a great seminar, and it met my number one criteria for any seminar -- it contained many helpful, practical tips that I could immediately implement into my practice.   The subject matter was appropriate for both new and veteran Mac users, and the discussions with the other attendees were insightful as well.

The follow up seminar, cleverly titled "Using Macs in Trial 2", is scheduled for February 29 -- March 1, and it will again be held in Dallas.  This seminar looks to be as good as, if not better than, the one last year, and I urge you to make plans now to attend.  I will be there, and I am looking forward to both the seminar and seeing the friends that I made there last year.

Using Macs in Trial 2  :: Hosted by Foreman, Lewis & Hutchison

Date  ::  Friday February 29, 2008 (afternoon) and Saturday March 1, 2008 (all day)

Location  ::  Embassy Suites Outdoor World At DFW Hotel, Grapevine, Texas

Travel  ::  Recommend that you fly into Dallas/Ft. Worth Airport if possible. Dallas Love field is approx twenty minutes away if you want to rent a car or pay for a cab. 

Cost  ::  $150 for the Seminar and Meals [covers a per person charge for use of meeting rooms at hotel, refreshment breaks, dinner Friday evening (speaker presentation during dinner), lunch Saturday (presentation during lunch), and high speed internet connection in the seminar meeting room.]  The $150 seminar fee must be paid by February 8 so they can adjust the seminar facilities to larger space if needed.  You should send a check to Foreman, Lewis & Hutchison, 611 S Main, Ste 700, Grapevine, Texas 76051 or call 817-336-5533 and ask for Kristy to pay by credit card.

Accommodations  ::  Attendees are eligible for a discounted suite at the rate of $124 per night for Friday and Saturday night.  Reservations can be made online or by calling 972-724-2600 and asking for the MacLaw rate. Accommodations include a breakfast buffet and a cocktail reception. In-room internet is an additional charge. The Hotel has a complementary airport shuttle. The discount rate for hotel rooms will remain available until February 8th, pending availability.

Seminar Topics  ::  The seminar is directed to the use of Macintosh computers in a trial focused litigation practice. Some of the topics will be applicable to general law office use of Macs.  A favorite portion of the seminar last year was an open discussion / sharing of specific practice based problems and solutions. The seminar should be a wonderful tool for both advanced users and those new to or considering a conversion to a Mac based practice. The use of all programs will be demonstrated in a step by step form - bring your MacBook and work along with the speaker.  Topics will include: 

• The Electronic Trial Notebook / File Organization - Circus Ponies Notebook. [Jayson Adams - creator of Circus Ponies is planning to attend! - Worth the trip by itself!] 
• Adobe Acrobat  the less paper practice (there is no such thing as paperless) , scanning, pdf files, bookmarks and annotations, etc. 
• TrialSmart and DepoSmart - trial presentation of exhibits and depositions [John Callis creator of TrialSmart and DepoSmart will present] 
• Recording your own video depositions - Quicktime, iMovie and iDVD and presenting video at trial
• Keynote/Powerpoint presentations - use bulletpoints to bore your jury at your own risk  use anchor images to help tell your story 
• Case Management using Daylight and alternatives
• Technical Tips every litigator should know: internet via cellphone; wireless networking with co-counsel; portable printers and scanners; projectors, image and video file conversions, dealing with a windows based court staff, and lots of other things to make you look like a techno-nerd. 

Continuing Legal Education Credits  ::  The seminar received approval for CLE credit last year from the State Bar of Texas (with reciprocity available in other states per their rules). Similar accreditation will be applied for this year.

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Earlier this week, Apple announced a whole new way to shop at your local Apple Store.  Personal Shopping is a free service where you and a dedicated Mac Specialist explore and test-drive products to find out which ones are best for you.  This service is free, and it affords you undivided attention, even in a busy store.

Source:  "Apple Unveils ProCare Changes; Project LaunchBox; iPhone Parts", published at AppleInsider.

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Today, Apple announced changes to its ProCare program.  As previously posted on this blog, this program provided personal training, priority repairs and service, and setup services -- all for $99 per year.

Now, the "old" ProCare has been split into two separate $99 packages.  In my opinion, these programs are still an excellent value, and I can understand to a degree why Apple split ProCare in two.  All good things must pass in time.  The two packages now available are:

• ProCare  ::  designed purely for service

ProCare membership starts with a complete setup of your Mac and includes premium benefits like same-day service at the Genius Bar, Rapid Repairs, yearly tune-ups, and more for up to three computers.

• One to One  ::  designed purely for Mac training

Personal training sessions are designed to move at your pace and provide the support and guidance you need, whether you're new to Mac or ready to master the latest pro software.

Source:  "Apple Unveils ProCare Changes; Project LaunchBox; iPhone Parts", published at AppleInsider.

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If you live close to an Apple Store, you should learn about and take advantage of Apple's ProCare program. For the low, low price of $99.00 per year, you get the following:

• Personal Training :: From sending your first email to laying down your latest mix, there's no better way to learn more, or to learn it faster, than with one-on-one training from a Mac expert. These sessions last an hour (up to once per week), cover the topics of your choice, and are free to ProCare members.

• Fast Track :: ProCare is your ticket to priority repairs and available same-day service at the Genius Bar. Members get "Next in line, first on the bench" service on all in-store repairs. And if you have a quick technical question, just flash your card, and Apple will work you in as soon as we can.

• Advance Reservations :: Now you can schedule appointments for the Genius Bar and The Studio up to seven days in advance. And since only ProCare members get access to every available time slot, it's easy to get on their schedule at a time that fits your schedule.
  
  
• Yearly Tune-up :: Bring in your Mac and Apple will run system diagnostics, update your Apple software, and even clean your monitor and keyboard. Pretty much everything you need to make sure your Mac is in tip-top condition. And it's free to ProCare members.

• Complete Setup :: When you buy a Mac, Apple will transfer all your existing files to your new computer, organize everything into convenient folders, and set up your system and your new software. All you have to do is turn it on, and you're ready to go.

• Works Worldwide :: Each ProCare card works the same in every retail Apple Store location. So if you find yourself with a software hiccup in London, or just want to take an iMovie class in Tokyo, come by the nearest retail Apple Store and they will help you out.

I can't think of any drawbacks to this program. Where else can you get 52 hours of one-on-one training by a "Genius" for $99.00 per year? I only wish that there was an Apple Store closer to me, so that I could take advantage of ProCare. You can learn about Apple's ProCare program by clicking HERE.

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